Child Protection Policy - Chapeltown Youth Development Centre

Child Protection Policy

Agreed and passed at Chapeltown Youth Development Centre's Annual General Meeting. Next review at (25/10/2010)

Introduction

Chapeltown Youth Development Centre's Child Protection Policy has been developed in accordance with the principles established by the Children Act 1989; the Children Act 2004, guidelines suggested by Leeds Safeguarding Children Board and in line with government publications:

"Working Together to Safeguard Children" 2006.
"Framework for the Assessment of Children in Need and their Families" 2000.
"What to do if You are Worried a Child is Being Abused" 2003.
"Safeguarding Children: Child Protection: Guidance about Child Protection Arrangements for the Education Service" 2004.
“Safeguarding Children: The third Chief Inspectors Report on Arrangements to Safeguard Children” 2008
Department for Schools, Children and Families, 'Safeguarding the Young and Vulnerable.' 2008.

The Chapeltown Youth Development Centre takes seriously its responsibility to safeguard and promote the welfare of children; and to work together with other agencies to ensure adequate arrangements within our centre to identify, assess, and support those children who are suffering harm.
We recognise that all adults, including officials, staff, coaches, volunteers and parents, have a full and active part to play in protecting young people in our charge from harm, and that the child’s welfare is our paramount concern. It is also important that all reasonable steps are taken to prevent unsuitable people from working with children. This applies equally to paid and unpaid, full and part time staff, coaches, volunteers and officials. Under the Protection of the Children Act 1999, all individuals working on behalf of, or otherwise representing, an organisation are treated as employees whether paid or voluntary. The Management Committee, all staff and coaches believe that CYDC should provide a caring, positive safe and stimulating environment that promotes the social, physical, psychological and moral development of the individual child.

The aims of this policy are:

To support the child’s development in ways that will foster security, confidence and independence.
To provide an environment in which children and young people feel safe, secure, valued and respected, and feel confident, and know how to approach adults if they are in difficulties believing they will be effectively listened to.
To raise the awareness of all coaches and staff of the need to safeguard children and of their responsibilities in identifying and reporting possible cases of abuse.
To provide a systematic means of monitoring children known or thought to be at risk of harm, and ensure we, Chapeltown Youth Development Centre, contribute assessments of need and support packages for those children.
To emphasise the need for good levels of communication between all officials, staff and coaches.
To develop a structured procedure within the CYDC which will be followed by all staff and coaches in the centre in cases of suspected abuse.
To develop and promote effective working relationships with other agencies, especially the Police, Leeds Safeguarding Children Board, Social Services and the Child Protection Officer of the National Governing Body of all sports CYDC is involved with such as The Football Association in the case of football.
To ensure that all adults within CYDC who have any access to children have been through and passed the advanced CRB check to assess their suitability.

Definition of Child Abuse

These definitions are based on those from “Working Together to Safeguard Children” (Department of Health, Home Office, Department of Education and Employment, 1999)

Physical Abuse

Physical Abuse is be the deliberate causing of injury to a child, or the wilful or neglectful failure to prevent physical injury or suffering. This may include hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, confinement to a room or cot, or inappropriately giving drugs to control behaviour. Physical abuse, as well as being the result of a deliberate act, can also be caused through omission or the failure to act to protect.

Emotional Abuse

Emotional abuse is the persistent emotional ill treatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve making a child feel or believe they are worthless or unloved, inadequate or valued only insofar as they meet the needs of the other person.

It may feature age or developmentally inappropriate expectations being imposed on children. It may also involve causing children to feel frequently frightened or in danger, or the exploitation or corruption of a child.

Some level of emotional abuse is involved in all types of ill treatment of a child, though it may occur alone.

Emotional Abuse in Sport

- exposing children to humiliating, taunting or aggressive behaviour or tone

- demeaning children's efforts by continuous negative feedback

- failure to intervene where a child's self confidence and worth are challenged or undermined.

Sexual Abuse

Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of, or consents to, what is happening. The activities may involve physical contact, including penetrative acts such as rape, buggery or oral sex, or non-penetrative acts such as fondling.

Sexual abuse may also include non-contact activities, such as involving children in looking at, or in the production of, pornographic material or watching sexual activities, or encouraging children to behave in sexually inappropriate ways.

Boys and girls can be sexually abused by males and or females, by adults and by other young people. This includes people from all different walks of life.

Neglect

Neglect is the persistent failure to meet a child’s basic physical and or psychological needs, likely to result in the serious impairment of the child’s health or development. It may involve a parent or a carer failing to provide adequate food, shelter and clothing, leaving a young child home alone or the failure to ensure that a child gets appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.

Neglect in Sport

Lack of care, guidance, supervision or protection, which may be caused by:

- exposing children to unnecessary cold or heat

- exposing children to unhygienic conditions, lack of food, water or medical care

- non-intervention in bullying or taunting

It is accepted that in all forms of abuse there are elements of emotional abuse, and that some children are subjected to more than one form of abuse at any time. These four definitions do not minimise other forms of maltreatment.

Recent guidance notes other sources of stress for children and families, such as social exclusion, domestic violence, the mental illness of a parent or carer, or drug and alcohol misuse. These may have a negative impact on a child’s health and development and may be noticed by an organisation caring for a child. If it is felt that a child’s well-being is adversely affected by any of these areas, the same procedures should be followed.

Recognising and Responding to Abuse

The following signs may or may not be indicators that abuse has taken place, but the possibility should be considered.

Physical signs of abuse

Any injuries not consistent with the explanation given for them
Injuries which occur to the body in places which are not normally exposed to falls or games
Unexplained bruising, marks or injuries on any part of the body
Bruises which reflect hand marks or fingertips (from slapping or pinching)
Cigarette burns
Bite marks
Broken bones
scalds
Injuries which have not received medical attention
Neglect-under nourishment, failure to grow, constant hunger, stealing or gorging food, untreated illnesses, inadequate care
Repeated urinary infections or unexplained stomach pains

Changes in behaviour which can also indicate physical abuse:

Fear of parents being approached for an explanation
Aggressive behaviour or severe temper outbursts
Flinching when approached or touched
Reluctance to get changed, for example, wearing long sleeves in hot weather
Depression
Withdrawn behaviour
Running away from home

Emotional signs of abuse

The physical signs of emotional abuse may include;

A failure to thrive or grow particularly if a child puts on weight in other circumstances e.g. in hospital or away from their parents’ care
Sudden speech disorders
Persistent tiredness
Development delay, either in terms of physical or emotional progress

Changes in behaviour which can also indicate emotional abuse include:

Obsessions or phobias
Sudden under-achievement or lack of concentration
Inappropriate relationships with peers and/or adults
Being unable to play
Attention seeking behaviour
Fear of making mistakes
Self-harm
Fear of parent being approached regarding their behaviour

Sexual Abuse

The physical signs of sexual abuse may include:

Pain or itching in the genital/anal area
Bruising or bleeding near genital/anal areas
Sexually transmitted disease
Vaginal discharge or infection
Stomach pains
Discomfort when walking or sitting down
Pregnancy

Changes in behaviour which can also indicate sexual abuse include:

Sudden or unexplained changes in behaviour e.g. becoming withdrawn or aggressive
Fear of being left with a specific person or group of people
Having nightmares
Running away from home
Sexual knowledge which is beyond their age or developmental level
Sexual drawings or language
Bed wetting
Eating problems such as over-eating or anorexia
Self-harm or mutilation, sometimes leading to suicide attempts
Saying they have secrets they can not tell anyone about.
Substance or drug abuse
Suddenly having unexplained sources of money
\Not allowed to have friends (particularly in adolescence)
Acting in a sexually explicit way with adults

Neglect

The physical signs of neglect may include:

Constant hunger, sometimes stealing food from other children
Constantly dirty or smelly
Loss of weight or being constantly underweight
Inappropriate dress for the conditions

Changes in behaviour which can also indicate neglect include:

Complaining of being tired all the time
Not requesting medical assistance and/or failing to attend appointments
Having few friends
Mentioning being left alone or unsupervised

Child Protection Procedures

Chapeltown Youth Development Centre's procedures for safeguarding children will be in line with Local Authority policies and also the National Governing Body of football as well other sports Child Protection Policies. Chapeltown Youth Development Centre will ensure that:

All members of its Management Committee understand and fulfil their responsibilities.
We have a designated official who acts as our Child Protection Officer.
We have another staff member who will act in the designated CPO's absence.
All staff and coaches are provided with opportunities to develop their understanding of the signs and indicators of abuse.
All staff and coaches are aware of how to respond to a young people who discloses abuse.
All parents/carers are made aware of the responsibilities of the Management Committee, officials, staff and coaches with regard to child protection procedures through publication of this Child Protection Policy.
Our Child Protection Officer will seek to ensure the suitability of adults working near children in all activities organised by CYDC at any time in or outside our centre.
All staff and coaches organising activities for children are aware of this CYDC's Child Protection Guidelines and procedures.
Our staff and coaches are checked for their suitability and have been cleared by the Criminal Records Bureau.
Any staff and coaches found not suitable to work with children will be notified to the appropriate bodies or authorities.
All staff, coaches and volunteers will have regular checks carried out to ensure the status of their CRB.
All officials, staff and coaches are updated and notified of changes in child protection procedures and issues through meetings or information on noticeboards.
Ensure our Child Protection Officers attend Child Protection and Safeguarding Workshops to equip themselves with the latest regulations, procedures and practices.
Our procedures will be regularly reviewed and up-dated.
The name of the designated official for Child Protection, namely the Child Protection Officer, will be clearly advertised in the centre, with a statement explaining CYDC’s role in referring and monitoring cases of suspected abuse.
All new staff or coach will be given a copy of our child protection policy.

Responsibilities
Chapeltown Youth Development Centre's CPO is responsible for:

Implementation of child protection policy as directed by the the Leeds Safeguarding Children Board and National Governing Bodies
Ensuring that all parties are made aware of the child protection policy and that it is adhered to
Ensuring the welfare of all young people that attend CYDC or participate in our activities
Being the initial point of contact for all complaints
Dealing with breeches of the child protection policy
Referring a child if and when there are concerns about possible abuse, to the Local Authorities.
Keeping written records of concerns about a child even if there is no need to make an immediate referral.
Ensuring that all such records are kept confidentially and securely and are separate from the young person's records.
Ensuring that an indication of further record-keeping is marked on the young person's records.
Liaising with other agencies and professionals.
Organising child protection training for all staff and coaches.
Providing an annual report to CYDC's Chairperson and the Management Committee detailing any changes to the policy and procedures; training undertaken by the CPO and by all staff and coaches.
Ensuring that all staff and coaches are CRB checked and continually reviewing their status..

Supporting Children
We recognise that a child who is abused or witnesses violence may feel helpless and humiliated, and may blame themselves, and find it difficult to develop and maintain a sense of self worth.
We recognise that CYDC may provide the only stability in the lives of children who have been abused or who are at risk of harm.
We accept that research shows that the behaviour of a child in these circumstances may range from that which is perceived to be normal to aggressive or withdrawn.

Chapeltown Youth Development Centre will support all young people by:

Encouraging self-esteem and self-assertiveness, through the syllabus as well as our relationships, whilst not condoning aggression or bullying.
Promoting a caring, safe and positive environment within the centre.
Liaising and working together with all other support services and those agencies involved in the safeguarding of children.
Notifying the authorities as soon as there is a significant concern.

Confidentiality
We recognise that all matters relating to child protection are confidential.
The CPO will only disclose information about a young person to other members of staff on a need to know basis only.
All staff and coaches must be aware that they have a professional responsibility to share information with other agencies in order to safeguard children.
All staff and coaches must be aware that they cannot promise a child to keep secrets, which might compromise the child’s safety or well-being.
We will always undertake to share our intention to refer a child to Children’s Services with their parents /carers unless to do so could put the child at greater risk of harm, or impede a criminal investigation. If in doubt, we will consult with the Local Authorities on this point.

Supporting Staff
We recognise that staff and coaches working in CYDC who have become involved with a child who has suffered harm, or appears to be likely to suffer harm may find the situation stressful and upsetting.
We will support such staff or coach by providing an opportunity to talk through their anxieties with the CPO as appropriate and to seek further support as appropriate.

Allegations against staff and coaches

All staff and coaches should take care not to place themselves in a vulnerable position with a child.
All instruction should be conducted in view of others.
All staff and coaches should be made aware of the Local Authority’s Guidance on Behaviour Issues.

We understand that a young person may make an allegation against a staff or a coach.
If such an allegation is made, the staff or coach receiving the allegation should immediately inform the Child Protection Officer or a senior official who is a member of the Management Committee.
The Child Protection Officer and staff or coach in question on all such occasions will discuss the content of the allegation with the Local Authorities.
If the allegation made to a staff or coach concerns a senior official the person receiving the allegation will immediately inform the Management Committee who will consult the Local Authorities without notifying the senior official or coach first.

Informants
We recognise that children cannot be expected to raise concerns in an environment where staff or coaches fail to do so.

All staff and coaches should be aware of their duty to raise concerns, where they exist, about the management of child protection, which may include the attitude or actions of colleagues.

Physical Intervention
Our policy on physical intervention by staff and coaches acknowledges that staff and coaches must only ever use physical intervention as a last resort, when a child is endangering him/herself or others, and that at all times it must be the minimal controlled force necessary.
Such events should be recorded and signed by a witness where possible.
Staff and coaches who are likely to need to use physical intervention will be appropriately trained. We understand that physical intervention of a nature which causes injury or distress to a child may be considered under child protection or disciplinary procedures.

Bullying
Our policy on bullying is set out in a separate document and acknowledges that to allow or condone bullying may lead to consideration under child protection procedures. This includes homophobic and gender related bullying. Where bullying is reported it will be investigated fully.

Racist Incidents
Our policy on racist incidents is set out in a separate policy and acknowledges that repeated racist incidents or a single serious incident may lead to consideration under child protection procedures. Where racism is reported it will be investigated fully.

RECORDING IMAGES OF YOUNG PEOPLE

There have been concerns about the risks posed directly and indirectly to young people through the use of photographs on sport web sites and other publications.

Therefore, the following guidelines should be followed:

All young people featured in photographs/recordings must be appropriately dressed for the activity they are undertaking.

The photograph/recording should ideally focus on the activity. Where possible images of children/young people should be recorded in small groups (the group may comprise any combination of adults and children).

CYDC's coaches and should still be allowed to use video equipment as a legitimate coaching aid and means of recording special occasions with the written consent of parents/carers/young person.

Care should be taken in the dissemination and storage of the material.

PUBLISHING IMAGES OF YOUNG PEOPLE

If a photograph/recording is used, personal details of young people such as e-mail address, home address and telephone numbers should never be revealed.

Ask for parental/guardian permission to take and use an image of a young person. This ensures that parents/carers are aware of the way the image of their child is representing the sport. A Parent/Guardian and Child Permission Form is the best way of achieving this and can be done at the beginning of the season / programme (see Appendix 9).

Ask for the young person’s permission to use their image. This ensures that they are aware of the way the image is to be used to represent the sport. A Parent/Guardian and Young Person Permission Form is the best way of achieving this and can be done at the beginning of the season / programme.

Where a story concerns an individual, (e.g. their selection for representative side, triumph over adversity) particular attention should be paid to ensuring permission is gained from parent/guardian and young person to use a photograph/recording and relevant details.

In order to guard against the possibility of a young person under a court order appearing on a website, the simultaneous streaming of images onto a website is not recommended.

Delayed streaming also provides an opportunity for the editing of inappropriate clips (e.g. disarranged clothing). If video/film clips are delivered from your own server, that material can be downloaded. It is therefore recommended that you use an independent server so that material cannot be accessed, copied or downloaded.

Think about the level of consideration that you give to the use of images in all publications, for example the processes used in choosing photographs for a publicity brochure for the centre.
Apply an increased level of consideration to the images of youngsters used on websites.

Simple technology features such as watermarking may dissuade third parties from using or attempting to access controlled imagery.

USE OF PHOTOGRAPHIC/FILMING EQUIPMENT BY THE MEDIA AT EVENTS/ACTIVITIES

There is evidence that some people have used sporting events as an opportunity to take

inappropriate photographs or film footage of young people.

Therefore, the following guidelines should be followed:

If professional photographers are commissioned or the press is invited to a sporting activity or event, it is important to ensure they are clear about expectations of them in relation to the welfare of young people.

The photographer/camera person must have bona fide identification and be able to produce it on request.

Participants and parents must be informed that a photographer/camera person will be in attendance at an event and ensure that they give written consent to both the taking and publication of films or photographs.

Do not allow unsupervised access to participants or one to one photo sessions at events/activities.

Do not approve/allow photo sessions outside the event/activity.

USE OF PHOTOGRAPHIC/FILMING EQUIPMENT BY PARENTS AND SPECTATORS

If parents or other spectators are intending to photograph or video at an event they should also be made aware of the expectations:

Parents and spectators should be prepared to identify themselves if requested and state their purpose for photography/filming.

Parents and spectators will be asked to sign a Photographer Registration Form.

In addition:

Participants and parents should be informed that if they have concerns about inappropriate or intrusive photography/filming these should be reported to the event organiser or official and recorded in the same manner as any other child protection concern.

Event organisers should approach and challenge any person taking photographs who has not made themselves known and/or registered with them. They might need to refer it to the local police force if this person continues to record images unauthorised.

Prevention
We recognise that Chapeltown Youth Development Centre plays a significant part in the prevention of harm by providing young people with good lines of communication with trusted adults, supportive friends and an ethos of protection.

Chapeltown Youth Development Centre will therefore:

Establish and maintain an ethos where children feel secure and are encouraged to talk and are always listened to.
Ensure that all children know there is an adult in the centre whom they can approach if they are worried or in difficulty.
Include across the syllabus opportunities, which equip children with the skills they need to stay safe from harm and to know to whom they should turn for help.

GOOD AND SAFE WORKING / PLAYINGPRACTICES

Chapeltown Youth Development Centre will ensure:

Proper supervision of children within the centre and with a satisfactory ratio of coaches: children.
A maximum ratio of 1 coach: 12 children will be adhered to or in line with the National governing body of that sport (This will vary dependent on the age of the children/young people and the sport).
Young people should be supervised at all times in the changing rooms by two members of staff.
Adult staff should not change or shower at the same time using the same facility as young people.
If you are involved in a mixed gender activity, separate facilities should be made available.
If young people are uncomfortable changing or showering in public no pressure should be placed on them to do so. Encourage them to do this at home.
If your activity/event has participants with disabilities involve them and their carers in deciding how they should be assisted and ensure they are able to consent to the assistance that is offered.
No photographic equipment should be used in the changing room environment. This includes cameras, video cameras, mobile phones with photographic capabilities etc.
Use of proper, recommended equipment including sport specific guidelines.
Identification markers/ cones, clearly visible playing /coaching surfaces, free from debris
Use of equipment only when supervised by a coach.
A clearly defined area of play/ in bounds, fenced and safe from vehicular traffic.
Public Liability Insurance in place, covering all members and staff of the CYDC.
Only children within same/ similar age bands will be selected for team playing/ coaching.
A first aider and first aid kit on hand in event of an accident, with accident incident book to be marked up at every relatively serious accident. NB All accidents will be reported to parents at collection.
In the event of transport being required this will be provided and supervised by coaching/volunteers in possession of driving license and roadworthy vehicles only. Permission must be sought from parents prior to any transport being facilitated.
A safe environment for all young people.
Ongoing training and information for staff, coaches and volunteers.
Implementation of policy and procedures in line with guidance from Our Duty to Care and the Code of Ethics for Children’s Sport.
Facilitation of open discussion on member protection issues
Support to members who report accusations of abuse.
Suspected abuse information treated confidentially.
Appropriate action is taken if members breach standards of reasonable behaviour.
The establishment and maintenance of a coaching register.
The setting of standards of good practice.
The designated officer has knowledge of statutory child protection procedures and their responsibility in reporting concerns.
That parents are kept informed, therefore parents should have access to the CYDC’s policy guidelines on the use of photography and video equipment.
The implementation of good and safe working practice is to develop CYDC in the short, medium and long term to the mutual benefit of the member, the local area and community as a whole.

Chapeltown Youth Development Centre has the right to:

Expect all staff, coaches and volunteers to comply with its Code of Conduct

Expect all young members to maintain standards of reasonable behaviour

Take appropriate action if members breach the Code of Conduct or Child Protection Policy

Expect all members to undertake appropriate training when advised to

Expect leaders will not abuse members physically, emotionally or sexually

Take appropriate action in the event of accusations
Acquire pre-employment checks on all coaches

Maintain records on individuals in line with advice from the data protection agency i.e. only hold records on individuals that they have a justifiable reason for holding

Guidance for Young People Parents and Carers

Child Abuse

Chapeltown Youth Development Centre is fully committed to ensuring the welfare of young people under its care. At Chapeltown Youth Development Centre the Child Protection Officer is responsible for the implementation of the Child Protection Policy however; it is wise for all parents and young people to be aware of what is viewed as unacceptable behaviour and the action that can be taken to avoid possibilities of abuse occurring.

In simple terms abuse towards a child can be one or more of the following acts:

Sexual misbehaviour e.g. fondling, kissing, genital contact.
Physical violence e.g. hitting, pushing, biting, burns, causing of bruises.
Inappropriate remarks e.g. lack of praise, excessive criticism.
Suggestive gestures or actions e.g. talk to create sexual arousal, showing pornographic pictures.
Neglect e.g. poor appearance, lack of growth due to malnutrition.
The persistent ill treatment of a child that effect that child's emotional development.
Exposing children to humiliating, taunting and aggressive behaviour.
Demeaning children's efforts by continuous negative feedback.
Failure to intervene when a child's self confidence is undermined
Neglect by the persistent failure to meet the child's basic physical and psychological needs.
Lack of care, guidance, supervision or protection.

This is not a comprehensive list but it is intended as a general guideline to what is viewed as unacceptable behaviour. Incidents or allegations relating to possible abuse must be reported to the Child Protection Officer.

What steps can be taken by young people to avoid the possibility of abuse

Young people should avoid being left alone with any adult.
Young people should not accept lifts from any adult unless they have informed another adult or have the permission of their parents, guardians or carer.
If young people leave a group they should tell someone where they are going and how long they intend to be.
On no occasion should a young person agree to meet an adult without informing another adult.
Young people should not be tempted by ‘promises’ from adults who have a role in their development. Such promises can be made in return for sexual contact. Young people should be aware of this.
Young people should not be allowed to travel to or from their training or playing venue unaccompanied.
Young people need to be wary of any adults who become over familiar with them.
Young people should be aware of the advice continually given at school and home regarding the possibility of abduction e.g. do not enter a car when approached by a stranger.
Young people should always listen to the advice of the parents, and speak to their parents if they have any fears of actions or comments made by other adults.
If a child feels misconduct has occurred they should express their fear to their parents.

What Steps Should Young People Take If They Feel They Have Been Abused

Tell the person involved to stop at once and if the misconduct continues shout for help.
Inform other adults what has happened.
Tell your parents as soon as possible.
Try to keep a record of what happened, where, when and who, including any witnesses.
If you know of other young people in the group who have similar complaints mention this to the adults who investigate what has occurred.
Do not be fearful of ‘threats’ from the person you feel has abused you. Every attempt will be made to protect you from threats once abuse is reported.
Do not complain if incidents have not occurred.
Do not exaggerate what has happened. Always tell the truth.
Do not delay in complaining about any incident.
Do not hide what has happened because you may be embarrassed.
Do not ignore behaviour by an adult that you find unacceptable.

What Steps Should Be Taken By Adults To Whom Incidents Of Abuse Are Reported

Remain calm and make notes of the complaint the young person has made including date, time, venue and the names of the individuals involved.
Report the incident immediately to the Child Protection Officer.
Keep all information confidential at all times.

CHAPELTOWN YOUTH DEVELOPMENT CENTRE

ACCIDENT FORM

COACH IN ATTENDANCE: ____________________________

INJURED PARTY

Name: ____________________________________

Age/DOB:___________________________________

School:____________________________________________

Address

ACCIDENT DETAILS

Date: _________________________

Time: ________________________________

Exact location: ___________________________________________

Injury: _______________________________________________

How happened:

SEVERITY:

- Minor

Considerable
Severe

FIRST AID INVOLVED YES / NO

MEDICAL ATTENTION REQUIRED YES / NO

PARENTS INFORMED YES / NO

BY WHOM _____________________________

FORM COMPLETED BY: _____________________________

REFERRED TO DESIGNATE PERSON YES/ NO

DESIGNATED PERSON SIGNATURE ____________________________

CHAPELTOWN YOUTH DEVELOPMENT CENTRE

Child Protection Incident Form

Your Name:
Your Position:
Child's Name:
Child's Address:
Parent/Carer/Guardian's Name: Address:
School:
Child's Date of Birth:
Date and Time of the incident:
Your Observations:
Record here exactly what the child said and what you said: (Remember, do not lead the child – record actual details. Continue on a separate sheet if necessary)
Action taken so far:
External agencies contacted so far (date and time):
Police Yes/No	If yes – which: Name and contact number: Details of advice received:
Social Services Yes/No	If yes – which: Name and contact number: Details of advice received:
Governing Body Yes/No	Name and contact number: Details of advice received:
Local Council/Education Department Yes/No (If applicable)	If yes – which: Name and contact number: Details of advice received:
Other (e.g: NSPCC)	If yes – which: Name and contact number: Details of advice received:
Signature: Print Name:
Date:

Remember to maintain confidentiality on a need to know basis – only if it will protect the child. Do not discuss this incident with anyone other than those who need to know. NB A copy of this form should be sent to social services after the telephone report and to the Governing Body Children’s Officer for monitoring purposes.

CODES OF CONDUCT FOR STAFF, COACHES AND VOLUNTEERS

Coaches/volunteers are expected to:

Ensure the safety of all children by careful supervision, proper pre- planning of coaching sessions, using safe methods at all times.

Actively encourage all children and not to discriminate on the grounds of religious beliefs, race, gender, social classes or lack of ability.

Not allow any rough or dangerous play, bullying, or the use of bad language or inappropriate behaviour.

Always be positive and to promote the objectives of the CYDC at all times.

Not let any allegations of abuse of any kind to go unchallenged or unrecorded if appropriate.

Incidents and accidents to be recorded in the CYDC's incident/accident book. Parents will be informed.

Report accidents or incidents of alleged abuse to the designated person.

Administer minor first aid in the presence of others and where required refer more serious incidents to the CYDC's "First Aider"

Have access to telephone for immediate contact to emergency services if required.

Foster team work to ensure the safety of youth members in their care

Ensure the rights and responsibilities of youth members are enforced

Report suspected abuse to the appropriate designated officer

Not abuse members physically, emotionally or sexually

Maintain confidentiality about sensitive information

Be a role model (disciplined / committed / time keeping), remember children learn by example

Refrain from smoking and consumption of alcohol during CYDC activities or coaching sessions

Protect themselves from false accusation by…

- Not spending excessive amounts of time alone with children away from others

-Avoid taking children alone in a car on journeys, however short

- Never taking children to their home.

Not administering First Aid involving the removing of children’s clothing unless in the presence of others.

Coaches/Volunteers have a right to:

Access ongoing training and information on all aspects of leading / managing activities for young people, particularly on child protection.

Support in the reporting of suspected abuse

Access to professional support services.

Fair and equitable treatment by the Governing Body

Be protected from abuse by children / youths, other adult members and parents

Not to be left vulnerable when working with children

Any misdemeanour's and general misbehaviour will be dealt with immediately and reported verbally to the designated person. Persistent breach of the code will result in dismissal from CYDC. Dismissals can be appealed by the staff, coach or volunteer with final decisions taken by CYDC.

All Chapeltown Youth Development Centre's coaches are expected to comply with the F.A. coaches association as set out below

Coaches must respect the rights, dignity and worth of each and every person and treat each equally within the context of the sport.
Coaches must place the well being and safety of each player above all other considerations and make a positive contribution to players’ educational development.
Coaches must adhere to all guidelines laid down by governing bodies.
Coaches must develop an appropriate working relationship with each player and their parents based on mutual trust and respect.
Coaches must not exert undue influence to obtain personal benefit or reward.
Coaches must encourage and guide players to accept responsibility for their own behaviour and promote an environment which is conducive to development.
Coaches must ensure that the activities they direct or advocate are stimulating and appropriate for the age, maturity, experience and ability of players.
Progress should be monitored and appropriate feedback provided via periodic assessments and reports. Coaches should be available and willing to discuss any issues with players and parents.
Coaches should, at the outset, clarify with the players (and, where appropriate, parent) exactly what is expected of them and also what they are entitled to expect from their coach and liaise with parents on matters that may arise
Coaches must co-operate fully with other specialists (e.g. other coaches, officials, sports scientists, doctors, physiotherapists) in the best interests of the player.
Coaches must always promote the positive aspects of the sport (e.g. fair play) and never condone violations of the Laws of the Game, behaviour contrary to the Spirit of the Laws of the Game or relevant rules and regulations or the use of prohibited substances or techniques.
Coaches must consistently display high standards of behaviour and appearance and lead by example and neither use or tolerate inappropriate language.

Code Of Conduct For Team Officials

Chapeltown Youth Development Centre expect all officials to comply with the following code of conduct

General Obligations

The team official should

Set a positive example for others, particularly young players and supporters.
Promote and develop his own team having regard to the interest of the Players, Supporters and reputation of the national game.
Show due respect for the interests of supporters.
Share knowledge and experience when invited to do so, taking into account the interest of the body that has requested this rather than personal interests.
Avoid all forms of gamesmanship.
Show due respect to Match Officials and others involved in the game.
Always have regard for the best interests of the game, including where publicly expressing an opinion of the game and any particular aspect of it, including others involved in the game.
Not use or tolerate inappropriate language.

Obligations to the players

The team official should

Make every effort to develop young player emotionally, psychologically, technically and physically through sport.
Give consideration to the development of the team ethic whilst maintaining the welfare of the individuals
Resist all illegal or unsporting influences, including banned substances and techniques.
Promote ethical principles.
Show due respect for the interests of the players, coaches and officials, their own team and others. Player’s welfare: Code of Conduct

All players are expected to comply with the players’ code as listed below:

Chapeltown Youth Development Centre expects the highest standard of behaviour, personal hygiene and manners at all times.
Players should arrive on time for games/coaching sessions and be appropriately prepared.
Players must wear shin-pads and must remove jewellery before games and coaching sessions.
Players must show good sportsmanship at all time.
Good team spirit is very important; therefore encourage team-mates, especially when a mistake is made.
Always listen to your coaches and do as they ask.
Walk away from an opponent who is verbally abusing you and never retaliate.
Verbal, racist and physical abuse is totally unacceptable and will not be tolerated.
Players are expected to shake hands with referees and opponents at the end of games irrespective of the result.
If you are unsettled at the centre bring it to the attention of your Team Coach or the Team Manager.
Players may not participate in football activities with any other organisation without the express permission of the CYDC

I agree to abide by the above rules to allow myself the best possible chance of development both as a person and a footballer at Chapeltown Youth Development Centre. Any necessary disciplinary action will be taken against any player deemed to break this agreement by the Team Manager.

Name______________________ Signed_________________________

Date_______________________

Signed on behalf of the CYDC__________________________________

Code Of Conduct For Parents And Spectators

Parents are encouraged to attend matches and training sessions but we ask you to obey the following guidelines set out below:

No coaching of players by parents is permitted. Coaching must be left to the coaches.
Parents are asked to watch from the opposite side of the field from the coaches to allow them to work with the players.
Parents should refrain from giving feedback to players regarding performance unless they have consulted the coaches first. By doing this it should eliminate any contradictory information that can lead to confusion or frustration for the player.
Parents are to set a good sporting example by supporting the teams in a positive manner.
Please seek permission before photographing any children under the age of 18.
Parents must not enter the field of play or dressing room areas at any point during, or at the end of a match or training session unless requested to do so by officials.
Verbal, racist and physical abuse will not be tolerated.
Foul and abusive language is unacceptable and will not be tolerated.
Parents must deposit with CYDC staff any drinks, food, medicines and inhalers appertaining to the player prior to the coaching sessions, and notify the staff of any change of medication.
If you are unsettled by anything at CYDC bring it to the attention of the Coaching Director or another CYDC Official

I agree to abide by the above guidelines to allow my child the best possible chance of development both as a person and a footballer at Chapeltown Youth Development Centre. Any necessary disciplinary action will be taken against any parent/guardian deemed to break this agreement by CYDC.

Name____________________________ Signed__________________________

Parent of _________________________ Date____________________________

Signed on behalf of the CYDC_____________________________________________

PARENTAL CONSENT FORM

Details of football activity: Coaching and competitive football matches

From Date/Time: _____________________ To Date/Time: _____________________

I agree to_______________________ (name) taking part in this activity during the above period. I agree to his/her participation in the activities described. I acknowledge the need for him/her to behave responsibly and to abide by the CYDC’s guidelines as set out in the constitution.

Medical information about your child

Does your child have any condition requiring medical treatment, including medication? YES/NO If YES, please give brief details:

________________________________________________________________________

Please outline any special dietary requirements of your child and the type of pain/flu relief medication your child may be given if necessary.

______________________________________________________________________

Is your child allergic to any medication? YES/NO If YES. Please specify:

______________________________________________________________________

_______________________________________________________________________

________________________________________________________________________

When did your son/daughter last have a tetanus injection?

Declaration

I will inform the Clhapeltown Youth Development Centre as soon as possible of any changes in the medical or other circumstances between now and the commencement of the activity.

I agree to my son/daughter receiving medication as instructed and any emergency dental, medical or surgical treatment, including anaesthetic or blood transfusion, as considered necessary by the medical authorities present. I understand the extent and limitations of the insurance cover provided.

Emergency contact:________________________________________________________________

Contact telephone numbers (inc national codes):_______________________________________________

Work:___________________________________

Mobile:____________________________________

Alternative Emergency contact:____________________________________________________________

Home:___________________________________

Work:____________________________________

Mobile:____________________________________

Address:________________________________________________________________

Name of family doctor:___________________________

Telephone No:__________________________

Address:________________________________________________________________

Signed_____________________________________

Date:______________________________________

Full name (capitals):_____________________________________________________________

THIS FORM SHOULD BE TAKEN TO ALL MATCHES AND ACTIVITIES INVOLVING YOUNG PEOPLE. A COPY SHOULD BE RETAINED BY THE SECRETARY AND KEPT WITHIN THE CENTRE

CYDC DESIGNATED PERSON

If there are any issues regarding Child Protection then contact the Child Protection Officer, Ernest Bass, who is the Designated Person within Chapeltown Youth Development Centre.

Telephone:07876268120

Email:ernestbass.cfydc@yahoo.co.uk

If the designated Child Protection Officer, Ernest Bass is unavailable then contact the Deputy CPO.:

Alicia Price

Telephone: 07845192575

Email:priceLs17@aol.com

The Child Protection Officer, Ernest Bass and his deputy Alicia Price, shall be made known to young people, staff, coaches, volunteers and parents alike; as the designated person to whom concerns will be addressed. If the concern is about the designated person please report to CYDC's Chairperson.

Useful Contacts/Support Organisations

If you have concern that a child is being harmed as a result of abuse or neglect, you must not keep these concerns to yourself. Keeping children safe is everyone's responsibility.

You need to ensure that you speak to the appropriate organisations who can listen to and record your concern, and then take appropriate action.

In Leeds, these are the numbers that you can ring for advice and to make a referral:

Children and Young People’s Social Care (Social Services)

Child Protection Team (for informal advise ) 0113 247 8653

Call Centre to make a specific referral (normal working hours)

0113 222 4403

Out of Hours Emergency Duty Team 0113 240 9536

West Yorkshire Police 0845 60 60 60 6

NSPCC Leeds Office 0113 2172200

NSPCC Child Protection Helpline

The NSPCC Child Protection Helpline is a free 24-hour service that provides counselling, information and advice to anyone concerned about a child at risk of abuse. Telephone: 0808 800 5000 - Email: help@nspcc.org.uk

The NSPCC Asian Child Protection Helpline is a free, multilingual service for the UK's Asian communities providing counselling, information and advice to ANYONE who is concerned about the welfare of a child, including:

Parents, carers or relatives who need advice
Children or young people in need of help and advice
Education, health and social welfare professionals seeking culturally sensitive advice and information.

Safe Network-

This is the National Organisation to support Safeguarding within for the 3^rd Sector and can be accessed online at

www.safenetwork.org.uk for a wide range of information and materials offering support

Any injuries not consistent with the explanation given for them

Neglect

Code Of Conduct For Parents And Spectators

PARENTAL CONSENT FORM

Details of football activity: Coaching and competitive football matches